For Current Students
■Important Information:
Do not leave your information (address/email/phone no. etc.) without updating.
GSE will contact you based on the information you registered on KULASIS.
You might miss an important information!
The instruction on how to use KULASIS is on KULASIS-Home.
Please check your KULASIS-Home regularly (recommended once a week at least), and avoid missing the valuable information.
For following matters, students need to access KULASIS or website within the designated period to obtain the relevant information and data materials:
| -Course Registration/Grade Confirmation | (around March-April/September-October) |
| -Annual Health Check-up | (around in November) ※once a year |
| -Downloading the designated forms to be submitted to Student Affairs Office | (as required) |
| -Thesis Procedures | (around in April-July) |
| -Scholarship Information and application forms | (as required) *Those wishing to receive scholarship information from the university should register via the Google Form. |
| -Tuition exemption | (Application period: First term from March, Second term from September) ※further details, visit website |
| -Seminar Information | (as required) |
| -Student Call from Student Affairs Office for Important matters | |
| -Other important announcement from University etc. | |
*For the detailed information on KULASIS, please contact Student Affairs Office.
- Information on the Courses
(which are not to be registered during the course registration period)
- Application Guidelines and Forms for Doctoral Degree Conferral
- Application Guidelines and Forms for Master’s Thesis
Application forms (Word version) are available in KULASIS.
■STUDENT SUPPORT:
Need any help regarding your student life? Visit International Student Support Office (International Student Support Tutors)!
■Others (Frequently Asked Matters):
- Concerning Courses and Related Matters
1) Japanese Language Courses offered by ILAS
-Japanese Language courses are provided by ILAS (Institute for Liberal Arts an Sciences, Kyoto University) each semester.
-Please refer to ILAS for detailed and latest information (such as how to register).2) Student Handbook
The academic year of EA programme starts from October. However, Kyoto University’s academic year follows a calendar commencing in April (to avoid confusion). The EA Programme Student Handbook will be updated in both the first and second semesters and published on the website. The syllabus will also be updated, so ensure check it.
3) Course registration for the courses of other graduate schools
-The registration procedures are different from each graduate school. If you have any questions, please contact Student Affairs Office of GSE.
FYI: 聴講届 with rough translation
4) For Master’s Thesis
-Students are not required to register for courses for their Master’s Thesis.
-Students must submit their Master’s Thesis and required documents via the KULASIS survey system. Submission deadlines (to be notified separately):
Master’s thesis title: End of April
Master’s thesis and other documents: Early July-For the schedule of your oral defense, please consult with your supervisor(s).
*For further inquiries, please contact Student Affairs Office.
5) Inquiries for each course
-Please contact the professor(s) in charge of the course.
-For some courses, students need to apply for registration and credit(s) to their supervisors and the professors in charge of the course. Please also refer to the information on the courses (which are not to be registered during the course registration period). Should you have any questions, contact the EA administrative officer. <040daigakuin(at)mail2.adm.kyoto-u.ac.jp>
- Others
1) Annual Health Check-up (in November for current students)
-Students need to fill out the forms online prior to the actual check-up. (For detailed procedures, see the instruction on KULASIS.)
-If you are not available on the designated date, please visit the site on different day. (Even if the day and the time is not for students of GSE, they will accept you to receive the health-checkup.)
-New students who enrolled in October will also undergo a health check-up in November. Detailed information will be provided during the new student orientation in early October.
2) Procedures for Reduction of payment of National Health Insurance Premium/National Pension (If you are unsure how to complete the form, please ask the EA administrative staff.)
-Insurance charge may be reduced if your last year’s income is less than specified amount. ( You’ll need to apply for the reduction EVERY YEAR.)
*National Health Insurance
-You will receive 「国民健康保険納入通知書」 (National Health Insurance Premium Payment Notice) and a form of 「所得申告書」 (Income Declarations) by post around late January. Fill it out and send it back to Ward Office by the submission deadline.
Notice:
*If you miss this procedure, the reduction will not be applied to your next year’s insurance charge.
*In case you cannot submit Income Certificate by the deadline, you need to go directly to Word office and proceed necessary steps for applying the reduction.
*Scholarships do not count as income.*National Pension
-There is a system whereby students may apply for exemption (or deferral) from paying National Pension Insurance premiums (the Student Premium Deferral System). Should you wish to utilise this system, please download the application form from the Japan Pension Service website, complete it, and submit it by post or in person at your local ward office. Should you find the completion method unclear, please inquire directly at your ward office regarding the procedure.