For Current Students

■Important Information:

Do not leave your information (address/email/phone no. etc.) without updating.
GSE will contact you based on the information you registered on KULASIS.
You might miss an important information!

The instruction on how to use KULASIS is on KULASIS-Home.

Please check your KULASIS-Home regularly (recommended once a week at least), and avoid missing the valuable information.

For following matters, students need to access KULASIS and get related information and data materials during designated period:

-Course Registration/Grade Confirmation (around March-April/September-October)
-Annual Health Check-up (around in April)
-Downloading the designated forms to be submitted to Student Affairs Office (as required)
-Thesis Procedures  (around in April-July)
-Scholarship Information and application forms (as required)
*for JASSO Scholarship (GAKUSYU SHOREI HI), the related information will be on KULASIS around in April.
-Tuition exemption (Application on KULASIS will be started around in March.)
-Seminar Information (as required)
-Student Call from Student Affairs Office for Important matters
-Other important announcement from University etc.

*For the detailed information on KULASIS, please contact Student Affairs Office.



■Others (Frequently Asked Matters):

  • Concerning Courses and Related Matters

1) Japanese Language Courses offered by ILAS

-Japanese Language courses are provided by ILAS (Institute for Liberal Arts an Sciences, Kyoto University)  each semester.

-Please refer to the website of ILAS for detailed and latest information (such as  how to register).


2) Obtaining Necessary Documents for New Academic Year*1 (in April)

-If you cannot come to Student Affairs Office to receive the documents in designated date and period, please visit the office afterwords.

*1  The academic year of EA programme starts from October. Though, general students affairs procedures is  based on the calendar of General Academic Year of Kyoto University, which starts from April (make sure not to be confused).


3) Course registration for the courses of other graduate schools

-The registration procedures are different from each graduate school. If you have any questions, please contact Student Affairs Office of GSE or the offices in charge of other graduate schools’ course registration.

FYI: 聴講届 with rough translation 


4) For Master’s Thesis

-Students do not need to register the course for thesis; there is no course to be registered.

-Students need to submit the title of the thesis with the form you download on KULASIS.  Be sure to submit this form to Students Affairs Office during the submission period (in Mid-May).

-For the schedule of your oral defense, please consult with your supervisor(s).

*For further inquiries, please contact Student Affairs Office.


5) Inquiries for each course

-Please contact the professor(s) in charge of the course.

-For some courses, students need to apply for registration and credit(s) to their supervisors and the professors in charge of the course. Please also refer to the information on the courses (witch are not to be registered during the course registration period). Students may also contact EAC <eac (at)> if you have any questions. 


  • Others

1) Annual Health Check-up (in April for current students)

-Students need to fill out the forms online prior to the actual check-up. (For detailed procedures, please see the instruction on KULASIS.)

-If you are not available on the designated date, please visit the site on different day. (Even if the day and the time is not for students of GSE, they will accept you to receive the health-checkup.)

-New students who have just enrolled in October will take health check-up in Autumn. The detailed information will be informed at the Orientation held in the beginning of October.


2) Procedures for Reduction of payment of National Health Insurance Premium/National Pension

-Insurance charge may be reduced if your last year’s income is less than specified amount. ( You’ll need to apply for the reduction EVERY YEAR.)

*National Health Insurance

-You will receive 「国民健康保険納入通知書」 (National Health Insurance Premium Payment Notice) and a form of 「所得申告書」 (Income Declarations) by post around late January. Fill it out and send it back to Ward Office by the submission deadline.

*If you miss this procedure, the reduction will not be applied to your next year’s insurance charge.
*In case you cannot submit Income Certificate by the deadline, you need to go directly to Word office and proceed necessary steps for applying the reduction.
*Scholarships do not count as income.

*National Pension

-There is a system which students can apply for extension of national pension premiums (Special Payment System for Students). If you wish to apply for this system, please download the form from the website of Japan Pension Service, fill it out, send it by post or go directly to Ward Office and submit.